Centrally maintained contacts, available everywhere

Exchange connector: Synchronize appointments and contacts with Microsoft Outlook, iPhone and Android

Managing contact details of customers and suppliers as well as appointments is a central function in work4all. With the Exchange Connector add-on module, you can synchronize all contacts and appointments in Outlook, as well as on your iPhone or Android phone for permanent access. The work4all Exchange connector is therefore a server service between work4all and your Exchange mailboxes.

‍

Of course, the Exchange connector can also be operated without a mobile device if you want to use your Outlook accordingly without manual reconciliation.

Centralized data, available everywhere

With the work4all Exchange connector, you have contacts and appointments from work4all are also available in your Outlook or phone (Android, iOS). Contacts are synchronized one-way from work4all to Outlook or to your mobile phone, and appointments can also be synchronized from both sides if you wish.

Practical example: Deployment planning in the craft sector or field service

Scheduling employees efficiently for customer orders is a challenge for many companies. Vacation days must be considered devices be planned and reacted to short-term postponements.

‍

For all of this, the work4all plan calendar a big help. Here you can enter and postpone all appointments as a “dispatcher”, etc. The Exchange connector synchronizes the appointments to the mobile phone of the sales representatives so that they are informed and have all the data about the appointment and even the contact details of the customer's contacts involved.

work4all app or work4all Exchange connector

In addition to the Exchange connector, there is also the work4all app, which also gives you access to contacts and appointments. Which of the two is right for you depends on the scope of mobile work. With the work4all app, you have significantly more options because, in addition to appointments and contacts, you also have access to all work4all data such as offers, documents, tasks, etc. Let us advise you! The system requirements for work4all and the Exchange connector can be found in the downloads area.

App & mobile/Appointment and contact synchronization

Feature overview

Schedule appointments in work4all and find them again on a mobile device

Delegation Rights: Colleagues/office staff can record appointments or contacts for you and transfer them to your inbox.

Schedule appointments on a mobile device or in Outlook and find them again in work4all

Personal settings for reconciliation behavior (for example for deleted appointments)

Changes and deletions (on both sides) are synchronized

Group policies for general connector behavior, such as: adjustment in one direction only

Transfer of contact data from work4all's personal folder to the mobile device

Service-controlled application on the server