Traveling without stress

Enter travel expenses and (credit card) receipts

Are your employees frequently traveling for business, such as sales representatives in the field or technicians on service calls? Or do colleagues have company credit cards?

‍

Then, the Travel Expenses / Receipts module will assist you with management.

In this module, you can capture and calculate all costs related to a business trip with just a few clicks: travel expenses, accommodation costs, meal allowances, and additional travel expenses. The recorded data is made available to internal administration, which can transfer it to accounting directly from work4all. Advance costs can be reimbursed to employees directly from work4all at the end of the month.

Enter documents with just a few clicks

Employees enter travel details and receipts, while the accounting department handles the verification, payment, and recording of costs. Much of this is automatically managed in the background, such as the accounting cost accounts. The receipt management system also allows for collecting and processing receipts not related to business trips, such as fuel receipts for company vehicles.

‍

Travel expenses are converted as an incoming invoice and are therefore available for many other work4all functions:

‍

Project allocation of costs (own contributions)
FIBu export
Transfer via the online banking

Collect credit card receipts digitally

At the end of the month, employees usually start searching for credit card receipts. In the work4all collector, these can be conveniently stored immediately upon receipt and are ready for export for accounting at the end of the month — fully digitally!

Enter receipts on the go

With the work4all app you can store documents as well; with a photo, the document is scanned directly. The documents are stored in the collector in work4all. If the processes are coordinated with the tax office, you can map a fully digital process without paper.

HR & Personnel/Travel Expense Report

Feature overview

Management of various expense receipts

Separate billing for benefits in kind

Travel expense report, including from appointments in the calendar

Transfer of travel expense report as incoming invoice, transfer of travel expense report to employees

Management of employees as supplier/creditor

Further calculation of travel expenses to customers

Additional food expenses for any country

Credit card statement

Manual adjustment of billing rates

Document archiving

Travel expenses for trips with your own car

Connection to the work4all app

Management of additional costs (any receipts paid in cash by the employee)

DATEV export including document images and pre-account assignment